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ESI Registration

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About ESI Registration

In the landscape of employment and labor laws in India, the Employees' State Insurance (ESI) Act, 1948 stands as a significant legislation aimed at providing social security to employees. ESI Registration and Return are pivotal aspects of compliance for employers under this Act. In this comprehensive guide, we delve into the intricacies of ESI Registration and Return, shedding light on their importance, process, and implications for businesses.

ESI Registration is mandatory for employers having establishments with a specified minimum number of employees. It entails the registration of the establishment and its employees with the Employees' State Insurance Corporation (ESIC), a statutory body under the Ministry of Labour and Employment, Government of India. The primary objective of ESI Registration is to extend medical and cash benefits to employees in times of sickness, maternity, disablement, or death due to employment injury.


Medical Benefits

The Employee State Insurance Corporation takes care of an individual's medical expenses by providing reasonable medical care. This cover comes into effect from day one of the individual's employment.

Disability Benefit

In case an employee is disabled, ESIC ensures that the employee is paid their monthly wages for the period of the injury in case of a temporary disablement or for the remainder of the employee's life in case of a permanent disablement.

Maternity Benefit

ESIC helps an employee welcome their baby to a household which has been showered with benefits. ESIC provides a total of 100% of the average daily wages for a period of to 26 weeks from the time of going into labor and 6 weeks in case of a miscarriage. 12 weeks of pay is provided in the case of an adoption.

Sickness Benefit

ESIC ensures that there is a flow of cash coming into the employee's household during medical leave. 70% of the average daily wages of an employee is paid during medical leave for a maximum period of 91 days in two successive benefit periods.

Unemployment Allowance

ESI provides a monthly cash allowance for a maximum period of 24 months in case of permanent invalidity due to a non-employment injury or due to involuntary loss of employment.

Dependent's Benefit

In case the employee meets with an untimely death due to an injury at the place of employment, ESIC will provide monthly payments apportioned among the surviving dependents.

Process for esi registration

Determine Eligibility :Before initiating the registration process, employers need to ascertain whether their establishment meets the eligibility criteria for ESI Registration. As per the ESI Act, establishments with ten or more employees (in some states, the threshold may vary) are required to register under the Act.

Gather Required Documents :Ensure you have the necessary documents ready for the registration process. These typically include:

  • Registration certificate of the establishment (e.g., Shop and Establishment Act registration)
  • PAN card of the organization
  • Bank details (for contribution payments)
  • List of employees along with their details such as name, date of joining, salary, etc.

Online Application :ESI Registration is primarily done online through the ESIC portal. Follow these steps to initiate the registration process:

  • Visit the official website of the Employees' State Insurance Corporation (ESIC).
  • Navigate to the 'Online Registration' section.
  • Select the option for 'ESI Registration' and fill out the registration form with accurate details.
  • Upload the required documents as specified in the form.
  • Verify all information provided before submission.

Submission and Acknowledgement :After filling out the registration form and uploading the necessary documents, submit the application through the online portal. Upon successful submission, you will receive an acknowledgement containing a unique registration number.

Verification and Inspection :Once the application is submitted, the ESIC authorities may conduct verification and inspection of the establishment to verify the provided information. This step is crucial to ensure compliance with the ESI Act.

Issuance of Registration Certificate :Upon successful verification, the ESIC will issue the Registration Certificate for the establishment. This certificate serves as proof of registration under the ESI Act and should be prominently displayed within the premises.

Commencement of Contributions :After obtaining the Registration Certificate, employers are required to commence contributions towards the ESI scheme. Both employers and employees contribute towards the scheme, and the contributions are typically a percentage of the employee's wages.

Compliance with Reporting Requirements :Employers must comply with the reporting requirements stipulated under the ESI Act, including the submission of bi-annual returns providing details of employee wages, contributions, and any changes in employment status.

Renewal of Registration :ESI Registration is typically valid for a specific period, after which it needs to be renewed. Employers should ensure timely renewal of registration to maintain compliance with the ESI Act.

Seek Professional Assistance if Needed :Navigating the registration process and ensuring compliance with the ESI Act can be complex. Employers may consider seeking professional assistance from legal experts or consultants specializing in labor law compliance to ensure smooth and hassle-free registration.


  • Registration Certificate of the Establishment : This could be the registration certificate obtained under the respective state's Shops and Establishment Act or any other applicable registration certificate.
  • PAN Card of the Establishment : Permanent Account Number (PAN) card issued by the Income Tax Department.
  • Bank Statement/Canceled Cheque : Bank details of the establishment, including the name of the bank, branch, and account number. A canceled cheque or bank statement can be submitted as proof.
  • Memorandum and Articles of Association (for Companies) : In the case of companies, the Memorandum and Articles of Association need to be submitted.
  • List of Directors/Partners/Proprietor : Details of the directors, partners, or proprietor of the establishment along with their identification proof (such as Aadhaar card, PAN card, etc.).
  • Address Proof of the Establishment : Documents such as electricity bill, water bill, or property tax receipt can be submitted as address proof of the establishment.


  • List of Employees : A list containing details of all employees working in the establishment, including their names, addresses, dates of joining, salary details, etc.
  • Employee Details : Identification proof (Aadhaar card, PAN card, etc.), address proof, and other relevant documents of each employee.
  • Salary/Wage Registers : Records of employee salaries or wages maintained by the establishment.
  • Attendance Register : Attendance records of employees maintained by the establishment.
  • Bank Account Details of Employees : Bank account details of employees for salary/wage disbursement and ESI contribution purposes.


Registration for PF / ESI is compulsory for the companies / organizations who employ more than 20 individuals. Also, small organizations which do not have the minimum strength can register themselves voluntarily. Organizations which grow to a strength of 20 members are expected to register themselves within one month of attaining the minimum strength.

Due Dates

Payments: 15th of every month

Returns: May 11th and November 11th.

Frequently Asked Questions

Employees’ State Insurance Scheme of India is a multi-dimensional Social Security Scheme tailored to provide Socio-economic protection to the 'employees' in the organized sector against the events of sickness, maternity, disablement and death due to employment injury and to provide medical care to the insured employees and their families.

The scheme provides full medical care to the employee registered under the ESI Act, 1948 during the period of his incapacity, restoration of his health and working capacity. It provides financial assistance to compensate the loss of his/ her wages during the period of his abstention from work due to sickness, maternity and employment injury. The scheme provides medical care to his/her family members also.

The ESI Scheme is administered by a statutory corporate body called the Employees' State Insurance Corporation (ESIC), which has members representing Employers, Employees, the Central Government, State Government, Medical Profession and the Hon’ble Members of Parliament. Director General is the Chief Executive Officer of the Corporation and is also an ex-officio member of the Corporation.

At the National level, the Standing Committee (a representative body of the Corporation) for administering the affairs of the Corporation, and the Medical Benefit Council, a specialized body that advises the Corporation on administration of Medical Benefit, are functioning. At the Regional Level, the Regional Boards and Local Committees have been constituted to review the functioning of the scheme and make suggestions for its improvement. In addition to above, Hospital Development Committees have been set up for improvement of hospital and State Executive Committee for monitoring the performance of ESIS Hospitals and Dispensaries in a given State/UT.

Yes, it is the statutory responsibility of the employer under Section 2A of the Act read with Regulation 10-B, to register their Factory/ Establishment under the ESI Act within 15 days from the date of its applicability to them.

The Factory or Establishment to which the Act applies is to be registered by logging into ESIC Portal i.e. within 15 days from the date of its applicability to them The employer is supposed to sign up, providing factory/Establishment name, Address Principal employer’s name, Bank Account, PAN, use of power in case of of factory ,State and region as well as e mail address. The employer trying to register would get a user ID and a password through his mail ID. The employer can log in to . His mail ID can also be used as user ID and the password received has to be accessed from the mail box can be used to register his unit by providing information in the Portal. Automatically a 17 digit code number is generated after successful registration.

It is a 17 digit unique identification number allotted to each of the factory/establishment registered under the provisions of the Act. Such a number is generated through ESIC portal on submission of the pertinent information by the employer. It can also be generated on receipt of Survey Report from the Social Security Officer.

This is also a unique identification number allotted to a sub-unit, branch office, sales office or Registered Office of a covered factory or establishment located in the same State or different State. The employer can register any Branch or Sales Office through ESIC Portal using his credentials and his unique primary registration code number.


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